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10 Essential Tips for Managing Remote Employees

In any business, managing a team can come with plenty of challenges. With a remote team, there are even more challenges to overcome. But, it can and does work, and today more and more people are working from locations other than the traditional office. If all or even just one member of your team are remote employees, you need to find ways to make managing the team easier for yourself and for each of those remote employees. There are tons of productivity tools and time saving tips out there, but let’s take a look at these 10 essential tips for managing remote employees.

Managing Remote Employees post feature image with people working remotely in lots of locations_Understanding how to manage remote employees can make all the difference to your business so check out these 10 essential tips for managing remote employees

10 Tips for Managing Remote Employees

10 Essential Tips for Managing Remote EmployeesClick To Tweet

1. Use Video

One of the biggest problems with online communication is that most of it is via email or text, and it is non-verbal for the most part. This is the first of our tips for managing remote employees, and one you need to pay attention to. You can’t judge reactions, moods, etc., and often things can be easily taken out of context. Try to incorporate video into as many of your communications as possible. You will be able to see body language, facial expressions, etc., and there will be less of a chance that misunderstandings will happen. Communication will greatly improve, and your team will work even better as a unit.


2. Recognise Employees

Managing Remote Employees post image 2 Happy business man in street_Understanding how to manage remote employees can make all the difference to your business so check out these 10 essential tips for managing remote employeesWhen employees feel appreciated, they are more productive. Remote employees are no different, and they deserve your recognition. Set up some type of an employee recognition program, and offer incentives to employees. For instance, offer a cash bonus for closing a sale, or a day off with pay for finishing a big project.


When it come to managing remote employees, there are lots of things you can do to recognise your employees and show them that their contributions to the company really do matter.


3. Use the Right Software

Project management software is for more than just tracking team progress. You can use it to keep track of everything that is going on, so everyone always know who is doing what, what has been done, and what is left to be done. This software is also important for keeping track of employee hours and earnings. Use employee timesheet templates to create timesheets that are accurate and easy to use and understand.


4. Track Team Progress

Managing Remote Employees post image 1 Business man at desk on his computer_Managing Remote Employees post image 1 Business man at desk on his computer_Understanding how to manage remote employees can make all the difference to your business so check out these 10 essential tips for managing remote employeesYou need to find ways to track the progress of each remote employee, as well as for the team. Using remote worker software can help, because you can automate a lot of the tracking and save your time for other, more important things.


One good way to track progress is to have each employee send daily summaries of what they have done that day, or even better, send in screenshots that show what they have accomplished.

Tracking team progress is invaluable when managing remote employeesClick To Tweet


5. Use the Right Communication Methods

Make sure that you use the right form of communication for the right purpose. For instance, email should be used for short exchanges of information. A chat should be used for group discussions, general talk, and announcements. Skype is better for long talks that are detailed or difficult. If you can’t Skype, the telephone is the next best option.


6. Learn to Overcome Time Zones

Managing Remote Employees post image 3 Entrepreneur on laptop working on sofa relaxed_Understanding how to manage remote employees can make all the difference to your business so check out these 10 essential tips for managing remote employeesOne of the biggest challenges with remote teams is that employees are working in different parts of the world, so they are in different time zones. This can make communicating difficult, because you can’t schedule meetings that everyone can attend at the same time.


Also, many of these people speak English as a second language, and often things are misunderstood. A good habit to get into is to make sure that even if everyone can’t be at online meetings that you have a way to convey all of the information from the meetings to them, such as a white board of the notes taken in real time.


7. Provide Ongoing Training

Your employees need to have the knowledge and tools necessary to get leads and make sales. You need to provide them with all of the training and education that they need to be able to do this. There are always new methods to learn, new tools to work with, etc. The more you can help your employees by providing them training, the more they are going to do for your company. You might even want to consider offering some type of incentive to help employees take courses and other outside training that is related to their jobs.


8. Use Emoticons

When using non-verbal communication, be sure to do whatever it takes to convey your real feelings so you are not misunderstood. Some words and expressions can come across as being a lot more aggressive than how they are meant to sound. Without seeing body language and hearing vocal tones, it can be hard to tell what someone really means. Use emoticons to convey your feelings. If you are in a good mood, use a smiley face. You will get better responses when you use emoticons, gif’s, etc.


9. Extend the One-on-Ones

Managing Remote Employees post image 4 Businesswoman on laptop working with coffee and cake on desk_Understanding how to manage remote employees can make all the difference to your business so check out these 10 essential tips for managing remote employeesJust because you can’t see each other every day in person, it doesn’t mean that you can’t have one-on-one meetings with each of your remote employees. But, don’t limit these communications to just short meetings. Try to schedule at least one hour each week with each employee. Encourage an open-door policy, so they know that they can come to you at other times as well.


Also, when you have scheduled one-on-one meetings, do not postpone or cancel them. This is just going to show your employees that you don’t have the time or the desire to listen to any concerns they might have. A much-overlooked tip for managing remote employees.


10. Send Swag

Managing Remote Employees post image 5 Remotely working on a laptop in a coffee shop and getting things done_Understanding how to manage remote employees can make all the difference to your business so check out these 10 essential tips for managing remote employeesMost employees get some swag from time to time, but this isn’t always the case with remote employees. Make sure that you send them swag for themselves and for their families. It shows that you appreciate what they do for your company. If you are sending shirts or other clothing, take the time to find out the right sizes to send.


This is going to show that you actually care enough to learn about your employees and their families, and that you are an employer who really cares. If they aren’t getting the same perks that in-office employees are getting, they could end up becoming resentful.


How to manage remote employees - 10 top tips to read right here!Click To Tweet


We hope these tips on managing remote employees help you!  Sometimes, though, trust and a great relationship can be the difference you need to succeed.


Dan Purvis
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Dan Purvis

Head of Integrated Marketing Communications at Fintrax Group Holdings
Dan Purvis is Head of Integrated Marketing Communications at Fintrax Group Holdings, and is also a Media Champion for the Alzheimer's Society, helping spread awareness and understanding of this cruel disease.

Previously, he was Director at Comms Axis, a full service marketing agency specialising in content, social media & website services for businesses of all sizes.

Dan Purvis writes for a number of leading business, social media and marketing sites, including Smart Insights, MarketingProfs, Marketo, MarTech Advisor, Marketing Tech News, MarTech Today, MarTech Exec, and more.

Dan was also ranked by Brand Republic as one of the Top 50 UK Marketing & Social Media influencers.
Dan Purvis
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  1. Geo Op Says:

    Great piece of information you have provided to us. These point are very important to manage remote employees that you highlighted in this post. Keep writing and keep posting:)

    • Dan Purvis Says:

      Thanks, Nate – hope you guys down under are doing well!
      Keep reading and enjoying 🙂

  2. To manage your employees you first make your management powerful. At that stage you should have leadership qualities.

    • Dan Purvis Says:

      Good point, James…although leadership can be displayed in many ways 🙂
      Thanks for your comment!

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